AGM 2020

13/09/2020 19:42

AGM

Please accept this email/letter as notice of the 2020 AGM

 

Because of the pandemic it will be impossible to old a conventional AGM this year. The committee therefore propose to hold a “virtual” AGM. This will include an opportunity to vote in the current committee, to stand for the current committee, to review the accounts for last year, and to raise items for debate. The existing bookings for the church rooms to hold the AGM and the Pie Peas and  Seeds meetings have been carried over to 2021. The agenda is :

 

FONSA AGM AGENDA Monday 5th October 2020 (No physical meeting. All busines by email/website)

  1. Apologies for absence

 

  1. Minutes of the meeting held on the 12 April 2019.

 

  1. Report by the Chairperson on the year’s activities.

 

  1. Review and approval of the annual audited accounts for the year ended April 2020..

 

  1. The election/ re-election of Officers and Committee Members (Chairperson, Secretary and Treasurer).

 

  1. The appointment of Auditors for the next year.

              

               How will we manage the AGM?

 

Item 2 – Minutes are available on the website (Click HERE) or on the notice boards on the allotments. If you wish to raise a matter arising please advise the chair or secretary by email, telephone or letter before 5pm Friday 25th September.

              

Item 3 - The Chair’s report is available on the website or the onsite notice boards.(Click HERE for Chair's report)

 

Item 4 - The statement of accounts is available on the website or via the onsite notice boards.(click HERE for 2020 accounts)

 

Item 5 - The current management committee are all willing to stand for the remainder of the 2020/21 accounting year. If you wish to stand as a member of the committee or for a specific office please advise me by return email or letter before 5pm 25th September. The current committee would welcome new members so if you fancy having a go please do stand for election. If you would like to discuss standing please contact any committee member.

 

Item 6 – In view of the current situation we  do not propose changing our auditor

 

If you wish to challenge any of the arrangements for the AGM, which is your right, then please do so formally by letter or email before Friday 25th September.

Once we know if there are any amendments, matters arising or other issues requiring consultation we will advise you via the website and notice boards.

If a vote is required on any such matters we will let you know in the same way (All named plot holders have the right to vote. ). Voting will be by email or post by the dates offered.

 

If all above  matters are resolved we will seek a vote to elect the 2020/21 committee in the same manner

 

Results of the above will be published on 5th October

 

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